- Planning and Research Office
- Marketing and Communications Department
- The Cabrillo Foundation
- The President’s Office
The purpose of systematic review and assessment is to make the department more responsive to the needs of the college and community, increasing its indirect contribution to student mastery of the four college-wide competencies, and to provide information for decisions regarding resource allocation. It is an analytical critique of a department that defines its current and future needs to meet the demands placed on it in an effective, efficient, timely and cost-effective manner.
The process is designed to:
- provide a rigorous examination of services and their outcomes
- engage departments in planning program improvements that are responsive to student and community needs
- provide information for resource allocation within departments and within the college.
- Improve programs and services consistent with the College Mission and Master Plan and the Core Four Competencies for Cabrillo. Though departments do not contribute directly to helping students learn, the services provided enable students and faculty to engage in teaching and learning, so the department’s contribution is crucial.
- Determine department direction and goals for the next 4 years
- Foster cooperation among college departments
- Develop information to assist in the allocation of resources
- Increase responsiveness to student and community needs
- Improve response to external and demographic changes
- Respond to state and federal mandates for accountability
Process
This self-study is conducted by the members and users of the department/office. The self study should address the way in which the departments/offices
- Contribute indirectly to a student’s ability to achieve the College Core Four Competencies
- Are effective in supporting and improving the processes and services of the college
- Are cost effective to the institution
On a four-year rotation each department will conduct a self-study, review the data, discuss the findings and document the process and findings in a written report. This process will begin in October with a meeting of the department and the President. At this meeting the assessment process will be reviewed and an assessment team chosen.
The draft assessment process will outline the proposed data to be gathered, the issues to be covered and the planned format. The draft of the assessment process is due the end of November. The President will review this plan and provide feedback to the review team. The final written report is due to the President March 31.
A summary of the written report will be submitted to the College Planning Council. It will include a prioritized list of unmet needs, supported by facts. The College Planning Council will forward this to the College Board.
Report Format
The text of this report shall be from 3 and 5 pages and must be reviewed and signed by the appropriate administrators. The final report must be submitted with the official title page. Each draft of the plan must be clearly dated. It will include the following sections:
I. Background and Analysis
Office Description
Briefly describe the office functions, stating the mission, values, and goal of the office and their relationship to the College Mission.
Relationships
Identify the other college components most closely related to the office functions. After meeting with the representatives of other college components describe the functional relationships with them. In writing this section, consider:
- overlap with other services
- possible inter-component collaboration
In this section, review department income and expenditures including the office expenditure.
Student Success
Describe how the office indirectly functions to assist students in achieving the Core Four Competencies for the college.
Results of Internal Survey
Describe the trends identified in these surveys.
Results of External Data Research
Describe trends, issues, and challenges identified through your research of the data affecting operations and efficiency.
II. Program Directions and Recommendations
Describe what is needed
for your
department/office to address the challenges identified in the above
background information. In formulating the department/office directions
and recommendations, consider all aspects needed to institute these
recommendations and remember that you are planning for the next 4
years. Describe how you will continue and refine ongoing functions as
well as implement new directions.
Schedule
2007 President’s Office (pilot in Fall 07)
2008 Marketing and Communication Department
2009 Planning and Research Office
2010 The Cabrillo Foundation